Tag Archives: event planner tips

7 Bad Habits of Event Planners

Are you guilty of any of these seven common bad habits of event planners?

Don’t worry you aren’t the only one.

Over time event planners develop habits that might not lead to the most productive and successful work but recognizing the habits that need improvement is essential to future success.

event planner meeting

Below, we take a look at the 7 most common bad habits:

1) Not Being A Good Listener
It has been said that the devil is in the details. When you don’t take the time to listen to your staff, volunteers, attendees or other vendors you may be missing out on important information. Falling into this bad habit might cause you to end up missing a specific requirement or detail that is critical to the success of your event.

2) Turning Into A Stress Monster When Things Get Tough
There is a big difference between being internally stressed but handling it like a true event professional and being stressed to the point where your co-workers, staff and attendees notice your behavior. This stressed out attitude will trickle down to your staff and before you know it everyone, causing a negative vibe to overtake your event. The key in these situations is to keep yourself cool and composed on the outside, even when you have a million thoughts, ideas and tasks running through your mind.

3) Not Asking For Help
This is a very common mistake committed by new planners wanting to seem eager to grow their career or business, however it needs to be done in the right ways. Taking things one step at a time and making conscious decisions about the amount of work committed to with help to keep from being overwhelmed and burnt out.

4) Moving Too Quickly
As event planners, we all spend time running around keeping our guests happy and the logistics flowing smooth but moving too quickly can be a recipe for disaster. Being clumsy or scattered reflects poorly upon you and your company, and could lead to you injuring yourself or others. Be sure to stop, take a breath, and embrace your event.

5) Working 24/7
Many event planners have the luxury of setting their own hours and sometimes working from home when planning before and after events. This is a fantastic benefit, but it can also be potentially dangerous, leading towards the bad habit of working during all hours of the day and evening. Do your best to set working hours where you commit to getting your work accomplished. Outside of these hours stay focused on your life away from your professional duties.

6) Acting Like An Attendee
No matter the setting, you must always stay professional and keep in mind that you are not one of the attendees, you are the one in charge making the event come together. Mingling with guests is of course okay when appropriate, but never take the interaction or participation to a level where you might make the guest or yourself uncomfortable.

7) Focusing On The Competition More Than Yourself (And Your Event)
You never know the full story behind another person’s business, so you can’t spend too much time obsessing over their every move. Focusing on your business, your events and the experience you provide as a planner should always be your main focus.

The True Cost of Cheap Event Insurance

Woman with questions about event insurance
We’ve all seen it:

“Event Insurance For Cheap”

“Lowest Price Event Insurance Out There”

“Save The Most With Us!”

It’s no surprise that there is a race to the bottom with Event Insurance. Most venues are now requiring event organizers to have Event Insurance, and it has in turn become quite the hot commodity.

So why not purchase the cheapest event insurance you can find?

The thing is, not all Event Insurance policies are created equal and more often than not, companies offering cheap event insurance sacrifice quality at the customers expense.

In short, while you may get a great price up front, you’ll end up paying for it in the long run if or when a claim arises and you need to actually use your insurance!

So how can you tell the difference between a quality low price event insurance and a low-quality cheap event insurance? Here are some important traits you should look for:

Coverage

Quality coverage might cost a little more, but you will likely have the option to purchase a policy with higher limits and additional coverage options that will let you tailor your event insurance to cover your event properly. Special Event Insurance offers limits up to $2 million per occurrence with a $2 million annual aggregate, as well as additional optional coverages such as, Damage to Premises, Liquor Liability, Hired & Non-Owned Auto Liability,

Event Insurance Policy Features

Cheap Event Insurance might offer great prices but lack in valuable features or qualifications. Cheap Event Insurance companies may be “non-admitted” and that could mean trouble for customers It is essential to clarify whether with any insurance company you speak with as if they are non-admitted, it means the insurance company does not necessarily comply with state insurance regulations and if the insurance company becomes insolvent, there is no guarantee that your claim will be paid! A quality Event Insurance policy will be through an “Admitted” insurance carrier.

R.V. Nuccio & Associates Insurance Brokers, Inc. has been exclusively developing and managing insurance product lines for A+ rated admitted carriers for over 25 years.

Claims Processing

To help cut costs and get you a lower rate, cheap Event Insurance companies might not be able to offer comprehensive or quality claims services. These companies may use outside adjusters, or lack a solid 24/7 support. In these cases, customers end up in limbo while a claim drags on forever.

On the other hand, quality Event Insurance comes with highly trained and experienced claims professionals. For many customers, it is worth the money in the long run, because claims are settled quickly and there is less hassle.

Attention, Convenience, and Customer Service

Cheap Event Insurance is solely focused on price, not as much on customer service or convenience. This type of event insurance company may seem fine at the start but customers just trying and get a question answered, get some personalized attention, or service a policy, will think again after being frustrated with the lack of service.

Quality Event insurance is there for you when and where you need them, with personalized service, 24/7 support, and convenient online access to documents, billing, and policy information. above all, quality event insurance saves you time and money by giving you what you want, when you want it.

Big savings may sound great from the outset, but remember, even when it comes to insurance for your event, you get what you pay for, And sometimes the savings up front really mean bigger costs and hassle down the road. So do your research before you buy, and know that the price you’re getting includes all the coverage, services, options, and extra you want to make it worth your while.

Special Event Insurance from R.V. Nuccio & Associates, Inc. offers quality, affordable event insurance policies underwritten by Fireman’s Fund, a company of Allianz, one of the largest insurance providers in the world. The insurance carrier is admitted in all 50 states and customers have access to their policies online 24/7. Premiums start as low as $50.

4 Stylish Options For Event Organizers To Keep Their Valuables Safe

There are many lessons to be learned in the event planning industry but an
important lesson in particular is that there is no “safe” place for your bag. Event days can get busy, and unfortunately, locking down your bag is not always the top priority when there is an event to run.

So where do you stash your stuff on event days? How about on your body! Here are a few stylish ways to keep your must-haves within your reach and out of harm’s way:

Hip Sister Waist Purse ($29 – $45 each)

vegas-sister
via Hipssister

Essentially a stretchy, wide-fabric band that fits snugly around the hips. It comes complete with zippered, almost invisible pockets, large enough to fit an Iphone, a few credit cards and a bit of cash. Hip Sister Waist Purses ($29 – $45 each) come in many solid colors, prints and varying widths – there’s even one that can be worn as a mini skirt around the pool – so they’re bound to work with just about any event uniform you find yourself working in.

Jared Leto Hip Pack ($28)

Hip-Bag
via Jaredletomerch.com

Jared Leto is not afraid to raise some eyebrows as he’s recently by showing up everywhere wearing what most people would call, a fanny pack. There is a difference however as he’s wise enough to call his bag a Hip Pack and sell it on jaredleto.com. While Leto’s bag may not win you a ton of style points, it is a functional bag for planners everywhere.

Speakeasy Supply Co. ($52) and Sholdit Infinity Pocket Scarves ($50)

SpeakeasySupplyCo SholdIt
Designed for international nomad types wishing to discreetly secure their passport, phones (and perhaps a flask), the Speakeasy Supply Infinity Pocket Scarf and the scarves by Sholdit are, as you might imagine, stylish infinity scarves with hidden pockets. Simply tuck your goodies into the scarf, zip closed, wrap around your neck and voila! You’re ready to go about your business, hands-free!

Gucci Waist Bag ($590)

Gucci Belt Bag
The dual-pocket Gucci waist bag has been around for years and is popular with many event planners in the fashion world. Though the Gucci classic is pricey, when you think about the number of days you’ll wear it, this built-for-the-long-haul number becomes something of a bargain.

Say Goodbye To Event Seating Issues

You’ve chosen the venue, you have your list of attendees, and now comes the part that can get tricky: The event seating arrangement!

event seating

The participation, networking and dynamics of your event are all heavily influenced by the seating arrangement you choose so what is the right seating arrangement and table setup for your event?

Allow us to introduce you to SocialTables.

SocialTables helps event organizers plan, organize, and execute the diagramming and seating for their events. The software is in the cloud and can be accessed from any mobile device.

Event Seating Arrangement Tips from SocialTables
What is the best way to organize my attendee list before I arrange tables?

Two seating lists should be prepared: one in alphabetical order and one by table number. A copy of the seating chart for each table should also be provided to the catering staff. Having the seating chart allows for the catering staff to recognize important guests and serve them first (where appropriate), locate special meal orders, and locate an event
coordinator if necessary.

What table setup is more recommended for events if you want to
encourage networking – larger or smaller?

If it’s a collaborative meeting, groups of 2-3 are usually best, so pods or chevron style is great. If it’s a larger networking event, lounge setups and scattered cocktail tables are more conversational.

What are the benefits of assigned seats or assigned tables?

Depending on the objectives of the meeting or event, assigned seats or tables can be
beneficial. It creates a better guest experience by taking away the often uncomfortable “where should I sit?” debacle.

What are some good strategies for minimizing attendee dissatisfaction
regarding seating arrangements?

Setup a room for collaboration instead of classroom style for meetings or ballroom style for social events, this helps people feel more comfortable socializing and ultimately
happier!

We wish you all the best success in organizing your event seating and if you have a great experience with this seating tool or another, let us know! Tweet us at @insuringevents and tell us your experience.